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Weekly PO status follow-ups are a painful and a time-consuming routine. Exporting orders, emailing suppliers often overseas to check on shipping dates and then tracking scattered replies results in outdated data before it's compiled. Managing many styles and suppliers makes manual follow-ups unsustainable.
Here is how Vintly can create a better PO- status follow up for you.
The Shift to "Exception-Based" Management
Managing your supply chain via email means manually checking every order, wasting time on the 90% running smoothly. Vintly's automated supplier follow-ups reverse this: Vintly prompts factories for milestone confirmation. Your team moves to exception-based management, intervening only when Vintly notifies you.
Example how you can set up Vintly’s Automation for you PO:S
We designed Vintly to eliminate repetitive manual updates. Here is what happens after a PO is created and synced from your ERP into the Vintly platform:
1. Milestones are Set Every PO has critical checkpoints: lab dip approvals, fabric cutting, and the final Ex-Factory date. These are automatically tracked in the shared Vintly portal.
2. Vintly Sends the Reminders If an Ex-Factory date is approaching and the supplier hasn't confirmed the shipment, your buyers don’t need to send a reminder email. Vintly automatically notifies the supplier in the portal, prompting them to update the status.
3. The Supplier Updates Once (No Emails Required) The factory logs in, clicks a button to confirm the timeline, or flags a delay. Because Vintly is a shared workspace with you and your supplier and gets updated instantly and reflects on your Vintly dashboard.
4. You Only React to the notifications you set If a supplier misses a deadline or updates a timeline that pushes past your launch date, Vintly highlights that PO for your team immediately.
5. One single truth All the data is stored and you can always check the historic data to start measuring how your supplier is performing.
The Real-World Impact on Your Team
Automating PO chasing with Vintly transforms sourcing:
- Saves Time: Buyers regain 10-15 hours weekly by eliminating manual follow-ups and tracker updates.
- Reduces Air Freight: Catching factory delays early prevents last-minute ship date surprises and costly panic air freight.
- Improves Supplier Compliance: A clean, centralized portal replaces messy email chains, making PO updates faster and easier for factories..
Stop using Spreadsheets
Your sourcing team was hired to negotiate better terms, source sustainable materials, and build factory relationships. Not to be professional email-chasers. Let go of the spreadsheets and let Vintly chase you.
Ready to automate your PO tracking? Contact sales
